The operating system for catering kitchens
Stop running your catering business on spreadsheets and sticky notes. Manage recipes, jobs, clients, invoicing, and deliveries in one beautiful platform.
Full demo environment. No credit card required.
Your kitchen is quietly losing money.
Most catering businesses run on fragmented tools — a spreadsheet here, a text message there. It costs you time, money, and clients.
Spreadsheet Overload
Recipes in Google Sheets, jobs in Excel, clients in your phone. Nothing talks to each other and data gets lost.
No Cost Visibility
Without real-time food costing, you're guessing margins on every job. Small errors compound into big losses.
Manual Job Tracking
Juggling job dates, client preferences, and delivery schedules across notebooks and calendars leads to missed details.
Scattered Communication
Client emails, vendor orders, and team messages spread across 5 different apps. Nothing is connected.
Invoicing Headaches
Creating quotes and invoices manually, chasing payments, and reconciling — it's a full-time job on its own.
Order Guide Guesswork
Shopping lists built from memory instead of actual recipe requirements. Over-ordering and waste follow.
See it in action.
A clean, powerful dashboard that puts your entire operation at your fingertips.
Everything you need to run a world-class kitchen.
PrepFlow replaces your spreadsheets, sticky notes, and disconnected tools. One platform, every workflow.
Recipe Management & Costing
Digital recipe cards with ingredient-level costing, yield tracking, and automatic food cost calculations. Know your margins on every dish.
Job Scheduling & Prep Lists
Create jobs from recipes, assign to dates, auto-generate prep lists and shopping needs. Never miss a deadline or detail.
CRM & Client Pipeline
Full client management with pipeline stages, lead scoring, follow-up reminders, and communication history. Close more deals.
Inbox Commander
Unified email inbox with AI-powered drafts, auto-categorization, client linking, and template library. Never lose a lead in your inbox.
Invoicing & Payments
Generate professional quotes and invoices from jobs, send payment links, track payments, and manage accounts receivable.
Smart Order Guide
Auto-generated shopping lists from scheduled jobs. Aggregated across recipes, exportable as CSV or PDF, with vendor mapping.
Documents & E-Signatures
Create contracts, proposals, and agreements with built-in e-signature. Track document status and client interactions.
Driver & Delivery Tracking
Assign drivers to deliveries, share live tracking links with clients, and manage your fleet from one dashboard.
Team & Permissions
Role-based access for owners, admins, managers, and cooks. Invite team members, assign tasks, and keep everyone aligned.
From recipe to revenue, in one flow.
Every step of your catering workflow connected. No copy-pasting. No switching apps. Just flow.
Build Recipe
Create recipes with ingredients and costs
Book Job
Schedule a job with recipes & client
Generate Lists
Auto shopping list & prep sheets
Send Invoice
Quote, invoice, and collect payment
Deliver
Assign driver & share tracking
Built for kitchens that mean business.
Catering operators are saving hours every week and growing their client base with PrepFlow.
“We went from tracking everything in 4 different spreadsheets to one dashboard. I get my Sundays back now.”
“The auto shopping list alone pays for itself. We cut food waste by 20% in the first month just by ordering what we actually need.”
“Sending invoices used to take me an hour. Now I generate them from the job with one click. Game changer.”
“The CRM pipeline helped us close 3x more catering leads. We can actually follow up now instead of losing emails.”
Ready to take control?
Join catering and food production kitchens that have replaced spreadsheets, sticky notes, and chaos with one calm, powerful platform.
Free demo. No credit card. Setup in 2 minutes.